Job Details: Together-Razem Centre: Office Administrator / Advice Worker (Part-Time)


Irish Future
Talbot Street
Dublin 1
irishfuture.ie
Together-Razem Centre: Office Administrator / Advice Worker (Part-Time)


TOGETHER-RAZEM CENTRE - we are a dynamic charitable organisation run
by professionals. We provide support for Polish and Eastern European
migrants living in Cork County. We advise, support and promote
integration.

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JOB TITLE: THE OFFICE ADMINISTRATOR / ADVICE WORKER

JOB TYPE:?part-time contract **Apply on the website** hrs per week, 3
months probationary period

START DATE:?7th September **Apply on the website** (induction
training starting as early as possible)

REPORTING STRUCTURE:?Reports to CEO

THE OFFICE ADMINISTRATOR/ ADVICE WORKER works closely with and
provides assistance to the Chief Executive Officer to help fulfil the
vision, mission and objectives of the Together-Razem Centre. Duties
include secretarial, financial, office management responsibilities.

THE OFFICE ADMINISTRATOR/ ADVICE WORKER to work with Polish and
Eastern European migrants to solve their social problems by providing
advice and information, supporting, advocating for, referring and
advising clients on a one-to-one basis on a range of social protection
issues.

JOB DESCRIPTION

MAIN DUTIES & RESPONSIBILITIES:

1. OFFICE ADMINISTRATOR

* performing secretarial duties including correspondence; telephone
calls, meeting arrangements; preparation, delivery and maintenance of
meeting notices and records
* responding to clients enquiries and complaints ? reception
assistance
* preparing spreadsheets of financial activities and prepare monthly
reports detailing income and expenditure for multiple projects
* preparing monthly financial accounts and bank reconciliations
* processing accounts payable ensuring timeliness and accuracy of
information
* responsibility over managing petty cash and cash disbursements and
office donations and all lodgements
* recording office expenditure and managing the budget and
developing relations with accounting company working with
Together-Razem
* assisting with all necessary work with CEO and Finance
Subcommittee and also External Accounting/bookkeeping Services and
auditor as assigned
* preparing annual audit documentation to be handed over to auditor
company
* writing financial reports to Board of Directors
* managing TUS & Community Schemes participants & internships
participants
* administration & assistance to Razem Academy School Manager
* maintaining records of payment of Razem Academy school fee?s
* maintaining records and client?s case files including case
managements software, Projects Record Books and other office files
* assisting and administration of special projects as they arise
(other organisations grants)
* organising the office layout and maintaining supplies of
stationery and equipment
* performing a variety of administrative and clerical duties
* attending Board of Directors meetings and taking minutes when
required
* to keep up-to-date and comply with all Together-Razem policies and
procedure
* responsibility over English classes organisation
* other related duties as determined by CEO

2. ADVICE WORKER

* provide one?to-one support on a variety of issues affecting
Polish and Eastern European migrants in Cork under Together-Razem
Advice Clinic
* Legal Clinic?s Coordination and provision of assistance to
solicitors
* Documents translation as a part of our Community Translation
Programme
* Dealing with enquiries to our information and advice service, by
phone, email, social media and drop-ins
* Where appropriate, undertake follow-up work on behalf of clients
including advocacy
* To work collaboratively with other organisations and networks
where appropriate, both locally and nationally

GARDA VETTING

To comply with our Child Safeguarding policy, we require that all
staff (and volunteers) at all levels complete a satisfactory Garda
vetting process.

SALARY

Rate: Between ?**Apply on the website** - ?**Apply on the
website** per hour

WORKING HOURS, PATTERNS AND ENVIRONMENT

* **Apply on the website** hours per week.
* **Apply on the website** days holidays pro rata.
* You will be occasionally required to work weekends and evening.
* Overtime is not paid but time in lieu can be agreed with the CEO

REPORTING TO: CEO.

This post is dependent on continuing funding to the service.

REQUIREMENTS:

* Secretarial and/or office management skills
* FLUENT ENGLISH AND POLISH IS ESSENTIAL
* Some previous Office Administration experience desired
* Proficiency with computer software, including Microsoft Office and
relational databases with advanced skills in Excel
* Accounting, bookkeeping or related financial experience desired
* Strong interpersonal and communication skills - oral and written
* Effective time management and organizational skills with attention
to detail
* Discretion and ability to work with confidential information
* Excellent customer service skills to work with wide variety of
people, including clients, staff, board
* Willingness and ability to work independently
* Problem-solving skills
* Commitment to serve the Polish community
* Demonstrates courtesy, friendliness and consideration
* Thinks independently and creatively
* Cooperates with various audiences
* Remains flexible within changing environment and demands

TO APPLY

Please send a CV and cover letter (maximum two pages each) to?**Apply
on the website**

Please use the subject line?"OFFICE ADMIN/ADVISE WORKER?

DEADLINE: **APPLY ON THE WEBSITE**TH AUGUST **APPLY ON THE WEBSITE**


We need : English (Good)

Type: Permanent
Payment:
Category: Others

Apply for this Job Offer
Name: (*) 
Email: (*) 
Phone: (*) 
Please Provide a Cover in the English Language.
CV: (*) 
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