AG EISTEACHT
We are looking for an experienced Office and Training Administrative
Assistant to support the Office Manager and assist with office and
administrative duties. These are exciting times for Ag Eisteacht and a
wonderful opportunity has arisen for the right candidate to work with
a growing and dynamic team in a caring, supportive and
relationship-centred environment.
AG EISTEACHT: FULL TIME, FLEXIBLE, OFFICE AND TRAINING ADMINISTRATOR
FOR OUR HEAD OFFICE IN NORTHRIDGE HOUSE, CORK.
HOURS: 9AM ? 5PM
DAYS: MONDAY ? FRIDAY INCLUSIVE
CONTRACT TYPE: _This role will be a full-time office based contract.
The contract will be for **Apply on the website** months initially
with the possibility of extension. A 3-month probationary period
applies. Salary is dependent on experience._
ANNUAL LEAVE: **APPLY ON THE WEBSITE** DAYS
ROLE AND RESPONSIBILITIES
The role of full time office and training administrator is to manage
the day to day duties associated with the frontline training work at
Ag Eisteacht. The successful candidate will work with the internal
staff team in the main office, which includes marketing, finance and
the CEO. This role will report to the Office Manager.
This role requires a competent individual with excellent capacity for
engagement in safe online activity and key office packages.
THIS ROLE WILL INCLUDE, BUT NOT BE LIMITED TO THE FOLLOWING:
_GENERAL ADMINISTRATION ? RESPONSIBILITIES INCLUDE:_
* Support and maintain the ethos of Ag Eisteacht which is rooted in
compassion and understanding with a strong training focus
* Day to day office and administrative duties as required including
stationery orders, petty cash, lodgements and post
* Efficient preparation of training materials
* Updating the CRM with training participant details
* Preparing and collating materials for meetings, events,
conferences etc.
* Hold responsibility for managing and updating files in company
filing system
* Ad hoc administrative duties to support the team
* Prepare and proof read training flyers and materials as required.
_TRAINING ADMINISTRATION ? RESPONSIBILITIES INCLUDE:_
Have knowledge of and support administratively the training events at
Ag Eisteacht. This includes, but is not limited to:
* Assisting with keeping training schedules up to date on all
necessary platforms
* Create Survey Monkey links per course
* Manually upload Survey Monkey post course questionnaire for face
to face training
* Collating pre and post course evaluations
* Undertaking the tasks associated with the closing of courses,
including the collation, dispatching and filing of relevant materials
and reports
* Capture and download testimonials following each course
* Keep up to date with relevant dates, conferences and events we
should know about/ attend
* Clear and timely communication with training venues regarding
trainer and participant requirements
* Monitoring and maintenance of the stock of training resources.
COMPETENCIES AND REQUIREMENTS:
* 2+ years? experience working in a busy office environment
necessary
* Particular interest in working in the Not-For-Profit sector
desirable
* Personable, honest, diligent and hardworking
* Efficient, highly organised and pays attention to detail
* Flexible approach to all areas of the role
* Good IT skills and experience with office systems (e.g. CRM
System, digital marketing platforms, Survey Monkey etc.)
* Proficient in Microsoft Office, especially Word, Publisher,
Powerpoint and Excel
* Proactive and able to work independently
* Comfortable working in small office environment
* Fluent in verbal & written English
* Proficient in using ZOOM as a platform for meetings and training
* Excellent communication and interpersonal skills
* Experience of working with a broad cross section of staff and
professionals
* Be interested in and demonstrate a belief and enthusiasm for the
work of Ag Eisteacht
* Proficient use in Eventbrite for open courses
* Proficient in the use of mail shots and newsletters via Mail Chimp
INTERVIEWS WILL TAKE PLACE ON THE WEEK COMMENCING **APPLY ON THE
WEBSITE**ST SEPTEMBER. INTERESTED CANDIDATES SHOULD FORWARD A COPY OF
THEIR COVER LETTER AND CV BY 5 PM ON FRIDAY **APPLY ON THE WEBSITE**TH
SEPTEMBER **APPLY ON THE WEBSITE** TO DONNA HENNESSY, OFFICE MANAGER,
VIA EMAIL: **APPLY ON THE WEBSITE**
We need : English (Good)
Type: Permanent
Payment:
Category: Others
